OXARUS :: CUSTOM SYSTEMS
Custom dashboards, CRM and operations systems
We move work that runs on Excel, WhatsApp and paper into a single dashboard. Orders, inventory, service, customers and staff, with no per-user fees.
- unit
Hub
- path
- markdown
Interface data marked as representative is illustrative; it is not a real client, result or measurement.
ALL ON ONE SCREEN.
HUB · CUSTOM SYSTEMS
No more orders stuck in Excel, requests buried in WhatsApp and notes on paper. We build a dashboard around the way you already work and automate the steps you repeat.
- No per-user fees
- Your Excel data comes with you
- Works on mobile too
- Scattered
- One dashboard
- Automatic
REPRESENTATIVE INTERFACE DATA · Illustrative dashboard interface.
- tabTitle
Dashboard · Northfield Supply
- excelName
order_tracking_FINAL_v3.xlsx
| Customer | Product | Status |
| Yıldız İnşaat | Plaster 40 bags | ?? |
| Ece Mimarlık | Tiles 60 m² | shipped?? |
| Demir Usta | Paint 12 buckets | CALL |
- whatsappName
Warehouse · Hakan
- Did Yıldız's plaster go out?
- Think we're down to 20
- Call Ece back!
- Invoice not sent yet?
- mailSubject
RE: RE: RE: stock status
- mailFrom
accounting@
- company
Northfield Supply
- greeting
Good morning, Murat
- date
Monday, September 14
-
Orders today
- value
24
- delta
+6
-
Awaiting approval
- value
3
-
Low stock
- value
5
-
Open service jobs
- value
7
- delta
-2
Recent orders
-
0
- no
#2041
- customer
Yıldız İnşaat
- item
Plaster · 40 bags
- amount
₺18,400
- status
New
-
1
- no
#2040
- customer
Ece Mimarlık
- item
Tiles · 60 m²
- amount
₺42,900
- status
In transit
-
2
- no
#2039
- customer
Demir Usta
- item
Paint · 12 buckets
- amount
₺9,360
- status
Preparing
-
3
- no
#2038
- customer
Kaya Dekorasyon
- item
Parquet · 85 m²
- amount
₺61,200
- status
Delivered
- new
New
- transit
In transit
- preparing
Preparing
- delivered
Delivered
This week
- Mo
- Tu
- We
- Th
- Fr
- Sa
Automation · New order
-
Order received
-
Stock reserved
-
Warehouse work order
-
Invoice draft
-
SMS to customer
- toast
Work order #2041 sent to the warehouse
- auto
Automatic
- importing
Importing
-
0
- no
#2037
- customer
Kaya Dekorasyon
- item
Skirting · 40 m
- amount
₺6,800
- status
Delivered
-
1
- no
#2036
- customer
Yıldız İnşaat
- item
Plasterboard · 120 sheets
- amount
₺27,600
- status
In transit
- revenueLabel
Revenue
WHERE DO WE START?
WHAT'S SCATTERED
In most companies, not everything is a mess at once; one process slows down the rest. We start where you lose the most time.
REPRESENTATIVE INTERFACE DATA · Representative
From scattered notes to records
Representative
- replay
Play again
- sourcesLabel
Where it lives today
- recordLabel
In the dashboard
- waiting
Waiting
-
One flow from order to shipment
“Orders go into Excel, stock lives in a separate file. The warehouse says it's there, the system says it isn't, and customers get the wrong promise.”
The moment an order is entered, stock is reserved, the warehouse gets the job and the shipment is tracked. Nobody types the same thing twice.
- Live stock with low-stock alerts
- Warehouse and shipping screen
- Bulk orders and price lists
- Automatic sync to accounting
REPRESENTATIVE INTERFACE DATA · Representative
-
order_tracking_FINAL_v3.xlsx
Customer Product Status Yıldız İnşaat Plaster 40 bags ?? Ece Mimarlık Tiles 60 m² shipped?? Demir Usta Paint 12 buckets CALL -
Warehouse · Hakan
- Did Yıldız's plaster go out?
- Think we're down to 20
REPRESENTATIVE INTERFACE DATA · Representative
Order #2041
- status
Preparing
- Customer
Yıldız İnşaat
- Product
Plaster · 40 bags
- Status
Being prepared in the warehouse
- Stock left
180 bags
- Owner
Hakan · Warehouse
-
Your field team, in the same dashboard
“Fault reports come in by phone, the team waits for jobs in a WhatsApp group, and nobody knows what got closed until evening.”
A ticket is opened, assigned to the right technician and closed from a phone with photos and a signature. The customer gets status updates by SMS.
- Work orders and assignment
- Mobile field screen
- Photos, signatures and parts log
- Service time reports
REPRESENTATIVE INTERFACE DATA · Representative
-
Phone note
- Kaya Dekorasyon called
- Living room parquet has lifted
- Someone must go today!
-
Field team
- Who's going to Kaya today?
- Emre: I'm free after 14:00
- Don't forget the photos
REPRESENTATIVE INTERFACE DATA · Representative
Service job #S-318
- status
Assigned
- Customer
Kaya Dekorasyon
- Fault
Lifted parquet · living room
- Due
Today by 18:00
- Technician
Emre · 14:00
- Closing
With photos and a customer signature
-
Customer tracking built around you
“Quotes get lost in email, nobody knows who called whom, and when a salesperson leaves, the customer knowledge leaves with them.”
Every customer's quotes, calls, orders and balance on a single card. Reminders show up on their own.
- Quote and approval flow
- Call and reminder log
- Sales pipeline and targets
- No per-user fees
REPRESENTATIVE INTERFACE DATA · Representative
-
Ece Mimarlık
- RE: RE: RE: tile quote
- Could you resend last week's price?
- We talked about 10% off.
-
Note
- Call Ece back!
- Who had the quote?
REPRESENTATIVE INTERFACE DATA · Representative
Customer card · Ece Mimarlık
- status
Open quote
- Quote
T-1182 · Tiles 60 m²
- Discount
10% · with the manager for approval
- Account owner
Selin · Sales
- Last contact
Last week · asked for the price
- Reminder
Tomorrow 10:00 · call Ece
-
HR in one place
“Leave requests are on paper, overtime is calculated by hand, and advances and company equipment are tracked in separate spreadsheets.”
Leave is requested from a phone, a manager approves it and the balance updates automatically. Overtime, advances and assigned equipment live in the same record.
- Leave and approval flow
- Overtime and shift tracking
- Advances and equipment log
- Payroll export
REPRESENTATIVE INTERFACE DATA · Representative
-
Leave form
- Name: Hakan Y.
- September 22–24 · 3 days
- Approved by: ________
-
overtime_sept_FINAL.xlsx
Name Overtime Advance Hakan 6 hours ₺2,000 Emre 4.5 hours none
REPRESENTATIVE INTERFACE DATA · Representative
Leave request · Hakan
- status
Approved
- Dates
September 22–24 · 3 days
- Approved by
Murat · from his phone
- Leave left
Down from 11 days to 8
- September overtime
6 hours · goes to payroll
- Advance
₺2,000 · deducted from salary
EVERYONE SEES THEIR OWN WORK.
WHO SEES WHAT
The same order looks different to the manager, sales, the warehouse, the field team and accounting. We decide with you who can see and change what, and every change is logged.
-
Operations dashboard
See orders, stock, service and team status on one screen. Every role sees its own work.
- Role-based home screen
- Live numbers and alerts
- Works on phone and tablet
-
Who sees what
The warehouse doesn't see prices, sales doesn't see costs. Every user's permissions and every change they make are logged.
- Role and user permissions
- Change history
- Two-factor sign-in
REPRESENTATIVE INTERFACE DATA · Representative
Role view
Representative
- viewAs
Whose screen
- reset
Reset
-
Murat
- role
Manager
- homeTitle
Waiting for approval
-
Quote T-1182 · 10% off
- action
Approve
- done
Approved
-
Leave request · Hakan · 3 days
- action
Approve
- done
Approved
-
Low stock · Paint
- action
Reorder
- done
Reordered
-
Selin
- role
Sales
- homeTitle
Calls for today
-
Call Ece
- action
Called
- done
Call logged
-
Demir Usta · paint order
- action
Send quote
- done
Quote sent
-
Kaya Dekorasyon · new project
- action
Open task
- done
Task opened
-
Hakan
- role
Warehouse
- homeTitle
Orders to prepare
-
#2041 · Plaster · 40 bags
- action
Ready
- done
Ready to ship
-
#2039 · Paint · 12 buckets
- action
Ready
- done
Ready to ship
-
Stock count · Tiles
- action
Start
- done
Count started
-
Emre
- role
Field
- homeTitle
Today's service jobs
-
S-318 · Kaya Dekorasyon
- action
On my way
- done
On the way
-
S-319 · Ece Mimarlık
- action
On my way
- done
On the way
-
Part request · skirting
- action
Request
- done
Sent to warehouse
-
Aylin
- role
Accounting
- homeTitle
Invoices to issue
-
#2040 · Ece Mimarlık
- action
Issue invoice
- done
Sent to Logo
-
#2038 · Kaya Dekorasyon
- action
Remind
- done
SMS sent
-
Hakan · advance
- action
Record
- done
Added to payroll
- greeting
Good morning, {name}
- recordTitle
Order #2041
- Order #2041
Record
- permissions
Permissions
- Customer
- Product and quantity
- Delivery
- Sale amount
- Cost and margin
- Shelf
- Account balance
- Proof of delivery
- customer
Yıldız İnşaat
- product
Plaster · 40 bags
- delivery
Building site · September 15
- margin
{cost} · {margin} margin
- shelf
B-14
- balance
{balance} · {limit} limit
- proof
Photos and signature pending
- edit
Can edit
- view
Can view
- hidden
Hidden
- hiddenValue
Hidden for this role
- fieldColumn
Field
Change history
- Selin created the order
- Hakan set the status to Preparing
- entry
{name} · {title}: {done}
ONE RECORD FROM QUOTE TO INVOICE.
QUOTES AND APPROVALS
Quotes are prepared on the customer card. A discount above what sales may give goes to a manager for approval; the approved quote becomes an order, and the order becomes an invoice. Who did what, and when, stays on record.
Customer and quote tracking
CUSTOMERS
Quotes, calls, orders and collections on the same customer card. The sales team may change; the knowledge stays with the company.
- Quote and approval flow
- Reminders and tasks
- Balance and collections
REPRESENTATIVE INTERFACE DATA · Representative
Quote T-1182
Representative
- restart
Start over
Ece Mimarlık
- type
Architecture studio · customer for 2 years
- Contact
Ece
- Account owner
Selin · Sales
- balanceLabel
Open balance
Recent activity
- Yesterday · Selin called, they asked for the price again
- Last week · quote sent by email
- August · #1987 delivered
- Reminder
Tomorrow 10:00 · call Ece
- Quote
- Approval
- Order
- Invoice
- waiting
Waiting
- current
Now
- done
Done
- skipped
Not needed
- product
Tiles · 60 m²
- unitPrice
{price} per m²
Selin can give up to {limit} off.
- needsApproval
{discount} off needs Murat's approval.
- withinLimit
Within sales authority, no approval needed.
- subtotal
Subtotal
- Discount
Discount
- vat
VAT {rate}
- total
Total
- sendApproval
Send for approval
- sendCustomer
Send to customer
- approve
Approve as Murat
- reject
Send back
- order
Convert to order
- invoice
Issue invoice
- approval
Waiting for Murat's approval
- customer
Waiting for Ece's reply
- invoice
Aylin will issue the invoice
- done
Invoice issued, e-invoice sent to Logo.
Activity
- created
Selin prepared the quote
- sentApproval
Selin sent it for approval at {discount} off
- approved
Murat approved
- rejected
Murat sent it back: {limit} at most
- sentCustomer
Quote emailed to Ece
- ordered
Ece accepted, #2040 opened and stock reserved
- invoiced
Aylin issued the invoice, sent to Logo
EVERY JOB HAS AN OWNER AND A DEADLINE.
SERVICE AND FIELD WORK
A fault report becomes a job and goes to the right technician. The dashboard warns you as the promised time runs down; the job is closed from a phone with photos and a signature, and the customer is updated by SMS.
REPRESENTATIVE INTERFACE DATA · Representative
Service board
Representative
- now
Time
- speed
1 second = 5 minutes
- reset
Reset
- New
- Assigned
- On site
- Closed
-
0
- no
S-316
- customer
Yıldız İnşaat
- issue
Door frame fitting check
- place
Building site
-
1
- no
S-317
- customer
Yıldız İnşaat
- issue
Plasterboard arrived damaged
- place
Building site
-
2
- no
S-318
- customer
Kaya Dekorasyon
- issue
Lifted parquet in the living room
- place
Apartment
-
3
- no
S-319
- customer
Ece Mimarlık
- issue
Tile grout check
- place
Office
-
4
- no
S-320
- customer
Demir Usta
- issue
Paint mixer breakdown
- place
Shop
-
5
- no
S-321
- customer
Kaya Dekorasyon
- issue
Skirting fitting
- place
Apartment
-
6
- no
S-322
- customer
Ece Mimarlık
- issue
Bathroom tile survey
- place
Building site
-
7
- no
S-315
- customer
Demir Usta
- issue
Color chart and sample delivery
- place
Shop
- Emre
- Burak
- Deniz
- left
{time} left
- late
{time} late
- onTime
Closed on time
- closedLate
Closed late
- hours
{h} h {m} min
- minutes
{m} min
- unassigned
Unassigned
- selectHint
Pick a job to see its details.
- assign
Assign a technician
- start
Mark on site
- proofLabel
To close
- photo
Add photos
- photoDone
2 photos added
- signature
Get signature
- signatureDone
Signed
- close
Close job
- needProof
A job can't close without photos and a signature.
Job closed, report sent to the customer.
- phoneTitle
Field screen
SMS to the customer
- assigned
{tech} has been assigned to your service job {no}.
- onsite
Our technician {tech} has arrived.
- closed
{no} is closed. A report with photos was sent to your email.
- escalation
{time} left on {no}, Murat has been notified.
RULES TAKE OVER REPEATED WORK.
AUTOMATION AND INTEGRATIONS
We turn the steps you repeat by hand every day into rules anyone can read. When a rule runs, the log shows what went to your accounting software, e-invoicing or WhatsApp.
-
Steps that run themselves
We turn the manual work you do every day into rules: approvals, notifications, work orders, invoice drafts.
- SMS, email, WhatsApp notifications
- Approval and escalation rules
- Scheduled tasks
-
Accounting and ERP integration
Talks to Logo, Mikro, Netsis or Paraşüt. You never enter the same data in two systems.
- Account and stock matching
- Invoice and delivery note sync
- Bank and email connections
REPRESENTATIVE INTERFACE DATA · Representative
Rules
Representative
- when
Trigger
- then
Actions
- on
On
- toggle
Turn the rule on or off
- run
Run now
- logTitle
Run log
Live
- skipped
Skipped: rule is off
- seconds
{value} s
- accountingLabel
Your accounting software
Names show systems we can connect to; they do not imply a partnership.
-
#2042 approved · Kaya Dekorasyon
- trigger
When an order is approved
- Reserve stock
- Open a warehouse work order
- Send the customer a WhatsApp message
- Send a draft invoice to accounting
- Parquet · 85 m² reserved
- WO-5521 · on Hakan's list
- Template: your order is being prepared
- {accounting} · draft invoice created
-
Paint · 8 buckets left, minimum 10
- trigger
When stock drops below its minimum
- Open a purchasing task
- Email Murat
- Task: 40 buckets of paint
- Email sent
-
S-317 · Yıldız İnşaat
- trigger
30 minutes before a service job is due
- Notify the team lead
- Text the customer
- Murat notified
- SMS: technician on the way
-
#2040 · Ece Mimarlık
- trigger
When an invoice is issued
- Create the e-invoice or e-archive invoice
- Email the PDF to the customer
- e-Invoice sent
- Email sent
-
₺42,900 · Ece Mimarlık
- trigger
When a payment reaches the bank
- Match the payment to the account
- Post the collection to accounting
- #2040 paid
- {accounting} · collection posted
-
Weekly report time
- trigger
Every Monday at 08:00
- Build the sales report as Excel
- Email it to management
- weekly_sales.xlsx
- Sent to 3 people
Connected systems
-
Logo
- group
Accounting
-
Mikro
- group
Accounting
-
Netsis
- group
Accounting
-
Paraşüt
- group
Accounting
-
e-Invoice and e-Archive
- group
Invoicing
-
WhatsApp Business
- group
Messaging
-
SMS
- group
Messaging
-
Email
- group
Messaging
-
Bank transactions
- group
Collections
-
Excel and CSV
- group
Files
THE NUMBERS ARE READY EACH MORNING.
REPORTS
Sales, stock turnover, service times and workload come from the same records. Filter a report and take it as Excel or PDF.
Reports and exports
REPORTS
Weekly sales, inventory turnover, service times, staff performance. Any report can go to Excel too.
- Ready-made management reports
- Filterable tables
- Excel and PDF export
REPRESENTATIVE INTERFACE DATA · Representative
Reports
Representative
- week
Week {week}
- previous
Vs previous period
- highest
Highest
- breakdown
Breakdown
- share
Share
- exportLabel
Export
- preparing
Preparing
- ready
{file} is ready
- days
{value} days
- hours
{value} h
- jobs
{value} jobs
- thousands
₺{value}k
-
0
- total
Total sales
- by
By customer
- file
sales_report
- Yıldız İnşaat
- Ece Mimarlık
- Kaya Dekorasyon
- Demir Usta
-
1
- total
Average days to turn over
- by
By product
- file
stock_turnover_report
- Plaster
- Tiles
- Paint
- Parquet
-
2
- total
Average time to close
- by
By job type
- file
service_time_report
- Fitting
- Breakdown
- Inspection
- Delivery damage
-
3
- total
Jobs closed
- by
By person
- file
workload_report
- Hakan
- Emre
- Selin
- Aylin
A SYSTEM THAT FITS YOU.
EXCEL, OFF-THE-SHELF, CUSTOM
Excel is cheap to start with but breeds errors as you grow. Off-the-shelf software is orderly, but it runs on its own templates, not on how your business works.
| EXCEL AND OFF-THE-SHELF | A SYSTEM BUILT FOR YOU | |
|---|---|---|
| A fee for every user? | Monthly per-user licenses: The bill grows with the team; even giving warehouse staff an account costs money. | No user limit: Built once. Use it with 5 people or 500. |
| Does it fit your workflow? | You adapt to the software: The team is forced to work around the software's fields and steps, and whatever doesn't fit ends up back in Excel. | The software adapts to you: Forms, approval steps and reports are designed around the way you work today. |
| Who holds the data? | In files or with the vendor: Excel files sit on personal computers; with off-the-shelf software, your data lives on the vendor's servers. | Your company: The database and source code are yours. Backups and access are under your control. |
| Errors and rework? | Same data, typed in several places: When orders, stock and invoices live in different places, the numbers never match and every month ends with a reconciliation. | Data is entered once: The moment an order is entered, inventory, warehouse and accounting all see the same data. |
REPRESENTATIVE INTERFACE DATA · Representative
Representative
As users are added
- pick
Users
- users
{count} users
- EXCEL AND OFF-THE-SHELF
{count} user licenses
- A SYSTEM BUILT FOR YOU
No user licenses
Order form
EXCEL AND OFF-THE-SHELF
- Customer
- Product
- Quantity
- Notes
EXCEL AND OFF-THE-SHELF
- Yıldız İnşaat
- Plaster
- 40
site in Çekmeköy, deliver Friday, Ali's truck
- missing
No field on the form
A SYSTEM BUILT FOR YOU
- Customer
- Product and unit
- Site address
- Delivery day
- Truck and driver
A SYSTEM BUILT FOR YOU
- Yıldız İnşaat
- Plaster · 40 bags
- Çekmeköy site
- Friday
- 34 ABC 12 · Ali
Where the data lives
EXCEL AND OFF-THE-SHELF
- The accounting PC
- A salesperson's laptop
- The vendor's server
A SYSTEM BUILT FOR YOU
- Database
- Source code
- Backups
- Access rights
- yours
Yours
How many places one order is typed
- Excel
- Accounting software
- 40 bags
- 45 bags
- 4 bags
- mismatch
The numbers don't match
- once
Entered once
- Stock
- Warehouse
- Accounting
- value
40 bags
YEARS OF DATA, NOTHING LOST.
DATA MIGRATION
We clean up your Excel files, records from old software and customer lists, then move them into the new system. You don't start day one with an empty screen.
From
- Excel files
- Google Sheets
- Legacy software
- Logo / Mikro
- Email archive
- Paper forms
- To
A dashboard built for your company
The database and code are yours; no user limit.
REPRESENTATIVE INTERFACE DATA · Illustrative figures.
- Customer records
3,840
- Stock items
1,260
- Past orders
27,450
- Service records
8,920
- Duplicate records removed
- Wrong and missing fields fixed
- Old and new systems run side by side briefly
- Post-migration verification report
- queued
Queued
- running
Moving
- verified
Checked
Clean-up
-
0
- before
YILDIZ INŞ. / Yıldız İnşaat
- rule
Same customer merged
Yıldız İnşaat
-
1
- rule
Status picked from a list
shipped??
In transit
-
2
- before
Paint 12 buckets
- rule
Product, quantity and unit split
Paint · 12 · buckets
-
3
- before
Phone: empty
- rule
Flagged to be filled in
Missing field
Switchover
- open old
Old files still in use
- open new
The dashboard is the only source
IN USE IN FOUR STEPS.
HOW WE WORK
First we learn your business, then we sketch the screens with you.
-
Discovery
We sit down with your team and watch how work actually gets done today: which files, which messages, which approvals.
What you get
- Workflow map
- Priority order
- Clear price and timeline
-
Design
We sketch the screens for every role, then refine them as your team tries out a clickable prototype.
What you get
- Role-based screen designs
- Clickable prototype
- Team feedback round
-
Build
We build the system, connect it to accounting and your other software, and migrate your data. You see a working version every two weeks.
What you get
- A build every two weeks
- Integrations and automations
- Data migration report
-
Rollout
We train your team and stay close through the first weeks. As new needs come up, we keep growing the system.
What you get
- User training
- Live support
- Development and maintenance options
REPRESENTATIVE INTERFACE DATA · Representative
Representative
- map
Workflow map
- Order
- Stock
- Warehouse
- Shipping
- Invoice
- Excel
- Paper
- Phone
- screens
Role screens
- Manager
- Sales
- Warehouse
- Field
- Accounting
- builds
A build every two weeks
- Orders and stock
- Warehouse and service
- Accounting link
- buildWeek
Week {week}
- rollout
Teams on the dashboard
- Management
- Sales
- Warehouse
- Field
- Accounting
YOUR QUESTIONS.
FAQ
Don't see your question here? Write to us.
- Why a custom system when off-the-shelf software exists?
If your business fits an off-the-shelf product, we'll recommend it and say so plainly. If per-user fees keep growing, half the work still runs in Excel, or you have a workflow unique to you, a custom system is cheaper and more efficient in the long run.
- My team isn't very tech-savvy. Can they use it?
We design the screens around the language and routines your team already uses, and each role sees only its own work. We train everyone before launch and stay close through the first weeks.
- What happens to our Excel data?
We review your files, weed out duplicate and faulty records, and migrate the rest into the new system. Old and new run side by side for a short while, and once the numbers match, the switch is complete.
- Will it work with our accounting software?
We often work with Logo, Mikro, Netsis and Paraşüt. Account, stock, invoice and delivery note data moves between both sides.
- Can it be used on phones and in the field?
Yes. The dashboard works on phones and tablets too. For field teams, we can add features like photos, location and signatures.
- How long does it take, and how is the cost set?
Most projects reach a first usable version in 8–10 weeks. Cost depends on the number of screens and integrations; at the end of discovery, we give you a fixed price and timeline.
- Can we add features later?
Yes. The system is yours, so it grows as your needs do. We can continue with monthly development support or on a per-project basis, whichever you prefer.
Let's go over your work
No commitment, just a short call
Tell us which work runs on Excel, WhatsApp or paper today. We'll figure out together where it makes sense to start.
LET'S UNTANGLE THE MESS.
LET'S START
Just tell us which task takes up most of your time.
ACTIONS
DOCUMENTS
- markdown
- llms.txt
- agents.md
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